Smart Space
Occupancy Solution

Understand how your meeting room, workstations,
and other office spaces are being used.

  • Space Occupancy
  • Typical Application
  • Highlight
  • Benefit
  • Products
  • Success Story
  • People Sensing
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  • Solution
  • Space Occupancy

Monitoring Meeting Room, Desk, and Other Workspace Occupancy

Space occupancy measures how many people use a given area—a key priority for facility managers. Understanding occupancy patterns enables better strategic decisions, cost reduction opportunities, streamlined space planning, and validation of employee needs.

Milesight provides IoT-enabled devices deployed in conference rooms, huddle spaces, and shared work areas to track occupancy in real-time. By feeding live data into your FM platform, they enable automation, analytics, and more efficient space use.

space occupancy solution topology

Typical Applications

Office Utilization

To better understand office occupancy based on extensive data collected, the sensor can discover both the most and less frequently used areas to optimize the layout, making the office more occupant-friendly and further improving resource allocation.

Meeting Room Occupancy

Based on real-time occupancy data, meeting room sensors enable efficient space utilization and booking management by detecting presence in meeting, conference, or collaborative spaces, supporting last-minute scheduling. They identify reserved but unused rooms and auto-release them to improve room availability. Additionally, they offer detailed occupancy analytics for a true understanding of space usage.

Cubicle Detection

The hybrid workplace model provides employees with greater flexibility. By leveraging the performance of PIR and ToF, the solution can update occupancy status immediately for better flow management and higher facility efficiency.

Workstation Detection

With the help of the solution, any desk or seat is under control. The status of being occupied or vacant is clear to administrative staff. No extra efforts are needed for complicated counting and statistics management.

  • Office Utilization
  • Meeting Room Occupancy
  • Cubicle Detection
  • Workstation Detection

Superior Highlights

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Flexible LoRaWAN® and PoE Versions

Alternative LoRaWAN® and Ethernet transmission give easy access to different application requirements.

accuracy icon

Up to 99.8% Ultra-high Accuracy

Increasing accuracy to 99.8% with AI and ToF technologies.

staff detection and adults and children differentiation

Staff Detection and Adults/Children Differentiation

Giving direct access to recognize specific categories of individuals including staff detection and adults/children differentiation.

bi directional people counting and smart u turn

Bi-Directional Smart People Counting

Bi-Directional people counting with smart U-turn filtering to improve accuracy and performance.

large detection area

Large Detection Area

Covering a wide area of 78 square meters.

milesight d2d communication

Milesight D2D Communication

Allow for easily communicate between Milesight LoRaWAN® devices within 1 second.

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Great Compatibility

The strong scalable capacity unlocks the potential of the premises.

Integrated with Third Party Platforms

Except Milesight IoT Cloud, the devices can also well collaborate with third-party platforms through open APIs and MQTT/HTTP(s), extending applications to realize different actual demands. It will easily cover the space occupancy rate, space utilization, various linkages, and space management.

mater workplace occupancy
get timely occupancy information
workplace occupancy
improve workplace layout
display booking information
meeting room occupancy

Make the Most of Meeting Rooms and Other Workspace Smart

Master Occupancy Detection

The solution tracks workplace occupancy through intelligent people sensing. With the support of meeting room sensors and general occupancy sensors, it forms a valuable information network that enables data-oriented management. Real-time insights on the status of entrances, exits, workstation status, and meeting room availability support strategic decision-making.

Prevent Ghost Meetings

Occupancy and people counting sensors eliminate ghost meetings by detecting whether reserved rooms are actually occupied. When no presence is detected, the booking system automatically release the room for others to use. Integration with scheduling platforms enables real-time booking updates based on actual occupancy, maximizing room utilization.

Save Energy with Smart Automation

Smart automation uses occupancy sensors to automatically trigger lights, display screens, control HVAC system, and manage booking systems when meeting rooms are in use. For example, it turns lights on/off based on presence and adjusts and ventilation based on room usage. Instead of relying on fixed schedules, systems react in real time to actual presence, optimizing both comfort and efficiency.

Improve Workplace Layout

Analyze workplace data to identify high-traffic areas and optimize the layout accordingly. Management can redesign spaces to maximize utilization of preferred areas and improve meeting room configurations. For example, dashboards show real usage vs. booked time, helping FM teams right-size real estate and reallocate underused rooms.

Display Booking Information

By combining real-time occupancy data with booking schedules, workplaces can clearly display whether a space, such as a meeting room, is truly in use or just reserved. Showing both the booking information and actual occupancy status helps employees find available spaces faster, avoid conflicts, and make better use of shared areas. This transparency also supports smarter decision-making and more accurate space planning.

Ensure Occupant Comfort & Experience

Space occupancy sensors help maintain a comfortable environment by enabling smart control of lighting, temperature, and ventilation based on actual presence. Whether it's a meeting room or shared workspace, automatic adjustments improve user experience, reduce complaints, and support a healthier, more responsive indoor environment.

Milesight People Sensing Success Stories

milesight building

Milesight's People Sensing Solutions: Saving $45,000 While Transforming Workspaces

At its headquarters, Milesight has implemented advanced people sensing solutions that optimize office environments. By providing real-time occupancy data, these technologies enhance space utilization, improve energy efficiency, and create a more productive atmosphere for employees, showcasing the future of intelligent workplaces.

smart office occupancy solution

Milesight Helps to Improve Occupancy Monitoring and Vacancy Detection to Deliver Smart Office LoRaWAN® Solution

Milesight enabled a successful smart cleaning case in Switzerland by providing real-time occupancy insights. The data-driven approach optimized cleaning schedules based on actual usage, resulting in higher efficiency, cost savings, and improved satisfaction for both visitors and employees.

office

The sensor portfolio enhances smart IoT office environments, optimizing workplace solutions and driving digital transformation.

Milesight solutions have been implemented in port offices to harness technology for improving business processes and maximizing collaboration. By utilizing space and resources effectively, these solutions contribute to enhanced operational efficiency, energy conservation, safety and security, as well as potential advancements in environmental sustainability.

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Explore VS Insights and More

people sensing product protfolio

People Sensing Product Portfolio

Milesight VS Series Portfolio offers a clear, concise applications of AI-powered people sensing solutions, helping businesses uncover actionable insights, compare technologies, and make smarter deployment decisions across offices, retail, and public spaces—see what's possible in just minutes.

Technologies White Paper

Discover the comprehensive insights in Milesight People Counting White Paper, where we compare the advantages and disadvantages of the latest people sensing technologies to help you make informed decisions.

people counter technology white paper
gdpr

GDPR Guide

Milesight GDPR Guide addresses common industry pain points, the challenges of IoT privacy protection, and how people counters ensure data security and privacy through advanced technology. It also details how VS125 AI Stereo Vision People Counter meets the requirements mapped out by GDPR.

FAQ

Should You Get Meeting Room Sensors?

Meeting room sensors are invaluable for hybrid offices aiming to optimize space, reduce no-shows, cut utility costs, and improve the meeting experience. Successful adoption relies on choosing the right sensor for room size, tech integration, and data privacy, as well as rolling out alongside transparent policies and employee education.

What technologies are used in the Milesight People Sensing Series for space occupancy?

Milesight's People Sensing Series combines AI, PIR, and ToF technologies to detect occupancy with high accuracy in various environments. These sensors are suitable for entrances, open workstations, and enclosed spaces like meeting rooms, enabling flexible deployment across a building. The data collected supports detailed analysis for optimizing layout, energy use, and resource allocation.

Explore A Complete Comparison Guide of People Counting Technology

How secure is the data collected by Milesight space occupancy sensors?

Milesight space occupancy sensors ensure 100% anonymous detection and are fully compliant with GDPR and other data privacy regulations. No personally identifiable information is collected, and all data is processed securely to provide reliable insights without compromising user privacy.

Can these sensors be easily installed in existing office environments without wiring?

Yes, Milesight space occupancy sensors are designed for easy deployment in existing office environments. With wireless communication and battery-powered options, they require no complex wiring or structural changes. This makes them ideal for retrofitting modern workplaces with minimal disruption, and equally suitable for older buildings renovations.

What features make these sensors effective for meeting rooms and collaborative spaces?

Milesight space occupancy sensors combine AI and ToF technologies to deliver highly accurate people detection in real time. With support for Milesight D2D (Device-to-Device) communication, they enable instant, local control of lighting, HVAC, and room indicators without relying on cloud connections. These sensors also integrate easily with booking systems to prevent ghost meetings, automatically release unused rooms, and enhance the overall efficiency and comfort of shared spaces.

Discover the Future of Smart Sensing:
Milesight People Sensing Series

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